Title:      Transfer Credit Coordinator
Supervisor:  Ginger Davis
FLSA Status:    Exempt  
HRIS Code:    17012
Effective Date:   Open Until Filled
Job Family:    Registrar
Job Type:    School

Summary:   Responsible for the placement of students with advanced standing to ensure their timely enrollment in classes, contributing to student success. This position will take the lead with the academic departments in working directly with faculty and administration in addressing transfer concerns and issues, oversees course equivalency in order to build a database of equivalent coursework, and supports orientation and registration programs for transfer students. Specifically, the Transfer Credit Coordinator is responsible for all transfer credit records and advanced standing requests. Incumbent must assure that the EDMC philosophy: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion - is considered in carrying out the duties and responsibilities of this position.

Key Job Elements:
1. Processes transfer of credit paperwork daily to achieve turnaround targets set by the Executive Committee.
2. Confers with Academic Directors, Department Chairs, and Faculty to ascertain that correct credit is given for program-specific courses.
3. Records transfer of credit in student’s permanent record for use by all departments. Communicates same to all departments
4. Maintains and distributes log of transfer of credit packages showing date received, student’s name, ID number, date returned to Admissions, and any additional relevant comments.
5. Files all completed transfer of credit evaluations in the student’s permanent record.
6. Participates in Institute persistence efforts.
7. Creates and enforces, with approval from the appropriate leadership, systems, procedures, and processes to ensure educational consistency in a learner-centered environment.
8. Other duties as assigned.

Reports To:  Registrar
Interacts With:  Executive committee, edmc team, faculty, staff, administrative personnel, and students

Job Requirements (Knowledge, Skills and Abilities):
1. Knowledge:
a) Bachelor’s Degree required with a Master’s Degree preferred.
b) 3-5 years of related experience working in a post-secondary institution.

2. Skills:
a) Excellent written and verbal communication skills.
b) Strong interpersonal skills with both faculty, staff, and student populations.
c) Superior organizational skills
d) Strong computer and analytical skills.

3. Abilities:
a) Work effectively either independently or as a team member to ensure that departmental goals are met.
b) Ability to understand, interpret, and communicate local, state, and federal policies as they relate to advanced standing credit.
c) Ability to prioritize work and perform well under pressure.
d) Ability to manage multiple tasks and meet deadlines.
e) Ability to comply with requirements with respect to maintaining appropriate accrediting criteria and requirements for students and/or records.

Application process:
Internal applicants must notify his/her supervisor prior to submitting a resume and internal application form to The Art Institute of California-San Diego.  After contacting your supervisor, you may submit your resume and application (via attachment) to:

Carol Campo
Human Resources Dept
The Art Institute of California – San Diego
7650 Mission Valley Road
San Diego, CA  92108

Phone: (858) 598-1272
Fax:  (619) 291-7307
E-mail: ccampo@aii.edu

Environment:   The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.
While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.
Notice
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Education Management LLC is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.